Proper planning can make all the difference between a successful office relocation or an unpleasant one.
No matter if your new office is just a few blocks away or all the way across to the next city, the necessary procedures and work involved in the office moving is all the same.
Sometimes, you may be lost about what to do next or how to handle certain issues.
So, here are the 10 essential office moving tips that will come in handy.
- Be an Early Bird
- Pack According to the New Office Space
- Purge as Much as You Can
- Make a Backup of the Important Data
- Check the Building’s Moving Policy
- Hire an Experienced Removal Company
- Inform About the Change of Address
7 Office Moving Tips for a Peaceful Relocation
Be an Early Bird
There is no other way to do it – you can start early to complete all the jobs required during the relocation. There are no shortcuts or intelligent methods to outsmart your way through the move. If you do not start early, you may find yourself at the last minute struggling to get the things into boxes and end up making a mess of it.
Therefore, instead of postponing the works needed for relocation, start it soon. There is no such thing as early preparation for the relocation. The sooner you start, the more time you will have to do everything correctly.
Pack According to the New Office Space
Most people pack according to the room the things are in or in the ways it is convenient for themselves. But the best way to pack is to decide the boxes based on the new office space. This will ensure that you will minimum time in unpacking the boxes and getting back to work as soon as possible.
The setting of the new office space will be different than the present. Some teams may have to sit in different rooms or even different floors. Hence, it is better to pack, arrange and name the boxes according to the room it need to go to, in the new office.
Purge as Much as You Can
When we say purge, it doesn’t just mean to throw out that growing pile of waste Xeroxed papers. If some electronic items is of no use, then you can sell it and get some seed money for the move. Most employees will have a lot of unwanted things on the desk or things that they want to throw out but never have.
Encourage them to clean their desks and pack in only the essential stuff they require and throw away all the unwanted things that have been cluttering the places.
Make a Backup of the Important Data
Let’s always hope for the best, but it is also essential to prepare yourself for the worst situation. As you are moving computers and storage devices too, there are chances of getting them damaged. To avoid such loss of important data, ensure to make a backup of it in a storage device and have them with you. Or, you can also upload it to a cloud server.
Also, as strangers will be handling your devices, advice all the employees to keep it protected with some strong passwords.
Check the Building’s Moving Policy
When you are moving into a building that has other offices, then there can be some restricted timings for the move. This is to avoid the disturbance to the other businesses in the same buildings.
Hence, check with the building manager once before you decide the date and time of the move. Also, check about the pathway through which the things have to be moved. Some buildings do not allow carrying the boxes through the main staircase or elevators and will only enable carrying through the service entrance and service elevators. So, during such situations, check out the spaciousness and devise a plan for the move.
Hire an Experienced Removal Company
An experienced removal company can help to relieve you from the stress of the move. These are removalists who have years of experience in office moving and can help you to move the office stuff without any damages to it.
Make sure to contact the removalists at least three weeks before to book them for the relocation. If you are planning to move on a holiday or during the weekend, ensure to book them even before. Inform them about all the essential details of the move, like the floor the office is in, the narrowness of the path to carry, the building policies, the number of rooms and floor to cover and so on. Don’t withhold any information that many surprise the movers on the day of the relocation!
Experienced removalists can make your office moving seem as easy as a breeze! They provide a hassle-free office relocation from the time of packing to unloading and unpacking.
Inform About the Change of Address
As an office, you may get regular posts and client visits onsite. So, update your new change of address to your clients, to the post office and to other government authorities required at least two weeks before the move. Also, change it on your website, on the Google Maps and any other place online where you have added your old address.